Finding HIPAA a little square? It’s not the most exciting thing a company will deal with, but it is one of the most important.
HIPAA establishes accountability for businesses operating in the healthcare space. But integrating it into your business can be daunting.
If you’re wondering how to become HIPAA compliant in your business, then read on below.
Like a Boss
HIPAA compliance is a full-time commitment even for a medium-sized company. It has a systemic impact on a company and demands in-depth knowledge of the legal details behind it. Taken together, that means you need at least one person who can steer the ship when it comes to HIPAA.
With an understanding of HIPAA in place, your company next needs to take a look at its current operations to assess risk. If you’ve already operated without HIPAA controls in place, then you could be violating HIPAA already. Even if you aren’t, you will have major areas of risk where these risks need to be controlled.
Handling patient data is a good example. Dozens of employees may do this every day, which exposes routine daily tasks to the risk of violating HIPAA. A full risk assessment will highlight these vulnerable areas.
A Policy of Policies
With risks assessed and someone in charge of your HIPAA compliance, you can begin setting down what HIPAA means for your business. That means drafting policies and procedures that will become your company’s HIPAA bible.
This likely means integrating HIPAA practices into existing workflows. For instance, working with a HIPAA compliant printing company might be necessary to reduce risks in your current handling of printing tasks.
Communicate and Educate
Regulatory compliance is a cultural matter for a business. No individual can enforce HIPAA compliance — it takes everyone working together.
For that, you’ll need to schedule training sessions where employees can learn both the significance of HIPAA and the simplified version of what HIPAA means in each of their job roles.
Keep this step implementation-focused: workers don’t need to know the top-to-bottom view of HIPAA, only how it affects tasks that form part of their daily operations.
Like any company standards, HIPAA compliance will slip if left unattended. Complacency, staff turnover, and the pressures of juggling it with day-to-day workflow will all erode your careful efforts to be HIPAA compliant.
This is why regular monitoring forms the final (yet neverending) step of HIPAA compliance. This duty will fall to your HIPAA officer, but the business also needs to evaluate that officer’s performance to ensure they’re enforcing an auditable level of HIPAA compliance.
Regular checkups will keep your HIPAA standards watertight.
How to Become HIPAA Compliant the Easy Way
If you’ve been wondering how to become HIPAA compliant, then this guide should provide the structure you need. There’s a lot to learn about the topic, but the basic framework for HIPAA compliance is easy to grasp.
Looking for more bite-sized guides? Be sure to check out some of our other articles.