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Free Vacation Request Form

Have your employees fill out this form to request vacation time off.

Vacation/Holiday Request Forms

It is completely normal for employees to want to take a day off from time to time. However, you need to make sure these time off requests stay organized so that you do not run into any staffing issues. By having your employees fill out a form, you will have plenty of advanced notice to make preparations that will be necessary during their absence.

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Employee Vacation Request Template

Word   PDF  

Vacation Request Form

Date: ____/____/______

Name: ___________________________________

Department / Title: _________________________

Vacation Dates Requested: ____/____/______ through ____/____/______

Returning: ____/____/______

Total Number of Hours Requested: _____ Hours

Number of Hours Available: _____ Hours

__________________________________ Date____________
Signature of Employee


__________________________________ Date____________
Signature of Supervisor

__________________________________ Date____________
Signature of Manager

Please Forward The Original To Human Resources

Why Have Required Request Forms?

It is important to make these time off request forms openly available to your employees. This will help keep your office organized and prevent the issue of being understaffed from ever occurring. These forms are exponentially important during the holiday seasons when multiple (if not almost all) employees may be requesting time off to spend with their friends and families.

In order to prevent staffing issues, make sure that you have a rule in regards to when paid time off requests need to be made. Many people suggest these forms be required to be turned in at least 2 weeks prior to your employee taking time off. However, you will know what time frame works best for your company so we suggest using your best judgement.

What Is An Acceptable Amount Of Time Off?

The answer to this question should be based on a case by case basis. It will ultimately depend on how long your company can successfully function while an employee takes time off and also the circumstances of that employee.

For example, an employee taking time off to take care of a sick family member may warrant more time than one that is simply looking to take a vacation. It is always important to keep in mind the well being of your employees and allow time off if the situation validates it. It is important that once a request for time off has been received, that you talk to your employee about the situation. It is typically a good idea to set a limit for acceptable amounts of free days so that way your employees always know what to expect and frustration does not build up.

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