{"id":5883,"date":"2020-03-07T17:10:38","date_gmt":"2020-03-07T22:10:38","guid":{"rendered":"http:\/\/www.atyourbusiness.com\/blog\/?p=5883"},"modified":"2020-03-07T17:10:51","modified_gmt":"2020-03-07T22:10:51","slug":"how-to-plan-a-corporate-event-10-top-corporate-event-planning-tips","status":"publish","type":"post","link":"https:\/\/www.atyourbusiness.com\/blog\/how-to-plan-a-corporate-event-10-top-corporate-event-planning-tips\/","title":{"rendered":"How to Plan a Corporate Event: 10 Top Corporate Event Planning Tips"},"content":{"rendered":"\n

There are more than 130,000 event planners<\/a> in the United States that can help you plan an event for work.<\/p>\n\n\n\n

When corporate events come up, there are many details to take care of and it can become overwhelming. If you are unable to get an event planner, or just need extra help, there are a couple of tips that you can follow. <\/p>\n\n\n\n

Continue reading to discover the best tips for corporate event planning and coordinating! <\/p>\n\n\n\n\n\n

1. Prepare Yourself<\/h2>\n\n\n\n

One of the first things that you should do when planning a corporate event is to prepare yourself.<\/p>\n\n\n\n

You must get yourself in the mindset to stay focused and organized. Falling off of track can quickly derail the entire trip. Using a checklist and organizational apps can help keep you where you need to be.<\/p>\n\n\n\n

Use this time to gather details about your event and who will be coming. Even if you don’t have the final count, you will need an attendance estimate. This number will help you budget and find fitting venues. <\/p>\n\n\n\n

Try to gather all of the information of guests early on, so that you can send out invitations. <\/p>\n\n\n\n

2. Coordinate Calendars<\/h2>\n\n\n\n

There are many things to do for corporate event planning, and coordinating calendars should be at the top of the list. <\/p>\n\n\n\n

It is important to confirm the proposed dates of the event and where it will be located. Once you have this information you will be able to work with the local hotels, venues, and restaurants. Not only does your calendar have to be set, but it also has to match up with the availability of these places. <\/p>\n\n\n\n

You should also check for significant dates on the calendar such as holidays. The holidays and other local events can affect availability during certain times of the year. Try to plan an event outside of these times so that everyone will be able to participate!<\/p>\n\n\n\n

3. Pick a Unique Venue <\/h2>\n\n\n\n

Planning a corporate event can put a lot of stress on you. However, with the right venue, you won’t have to worry.<\/p>\n\n\n\n

To get people to attend your event you must make sure that it is at an interesting location that will draw people in. Depending on what the venue is, you should also keep transportation into consideration.<\/p>\n\n\n\n

Booking reservations for places near airports or along commuting patterns makes it easy for guests to attend. <\/p>\n\n\n\n

Make sure that the venue you select has your days available and confirm any specific details with them. <\/p>\n\n\n\n

4. Send out the Invitations<\/h2>\n\n\n\n

After you have gathered the basic details of your corporate event, you will need to send it out to guests, so that they can add it to their calendars.<\/p>\n\n\n\n

Typically, around 30% of guests on the list don’t come, so don’t expect every RSVP to be a “yes.” You should send the invitations out at least 4 weeks ahead of the event to give them time to make special accommodations.<\/p>\n\n\n\n

Many companies use their CRM Softwares to access guest information to invite them. <\/p>\n\n\n\n

The invites should be welcoming and professional. You may want to leave a spot for dietary restrictions and special needs on the invite for your guests as well. <\/p>\n\n\n\n

5. Plan Your Entertainment<\/h2>\n\n\n\n

A corporate event is incomplete without entertainment. <\/p>\n\n\n\n

Depending on the interest of your guests, you can hire a company or band to perform and keep everyone entertained. An excellent company to work with is Beckon Entertainment<\/a>, they have a great selection of artists. <\/p>\n\n\n\n

Hiring a band or DJ is always a safe call and can keep the event flowing. Some people even hire magicians for their events. <\/p>\n\n\n\n

6. Create the Itinerary <\/h2>\n\n\n\n

Although your itinerary may evolve throughout the planning, it is good to create one once you know what is going on. <\/p>\n\n\n\n

Now that you know where the event will be, who is going, when and how, you can put it on paper. Breaking down the trip into a clear and simplified timeline will help keep everyone together and at the event on time. <\/p>\n\n\n\n

All of your guests will need access to an itinerary so that they know where they need to be. Without this, guests will be asking the same questions over and over because there is no regulation. <\/p>\n\n\n\n

7. Gather RSVPs<\/h2>\n\n\n\n

When you start receiving RSVPs, you must keep them organized and safe.<\/p>\n\n\n\n

These RSVPs tell you how many people are coming and who is eating what. This is where you must focus on the details of guests, rather than planning the event. Use this time to track responses and begin preparing for the final event.<\/p>\n\n\n\n

8. Confirm Details <\/h2>\n\n\n\n

The guests have responded and everything should be set in place for a successful event. <\/p>\n\n\n\n

Unfortunately, more often than not, problems arise and miscommunication occurs. Giving enough time to fix problems, you should confirm details with all of your vendors for food, entertainment, and with the venues. <\/p>\n\n\n\n

This will help give you peace of mind the night before the event!<\/p>\n\n\n\n

9. Join the Fun <\/h2>\n\n\n\n

The day has arrived, guests seem happy, and everything is working out as planned. Now what?<\/p>\n\n\n\n

During the event, you should be having fun with guests and getting to them. Introduce yourself to colleagues and gather details about what went well at the event and what could have gone better. <\/p>\n\n\n\n

Try not to lose your focus, however. You must still ensure that the event goes as planned. <\/p>\n\n\n\n

10. Thank Your Guests <\/h2>\n\n\n\n

After the event is over, your job isn’t done.<\/p>\n\n\n\n

You will need to thank all of your guests for attending and working together. Try to get this sent out within a day of the event ending. This is when it is fresh on their minds and they can even talk to you about the event for improvements. <\/p>\n\n\n\n

Conquer Corporate Event Planning Fears<\/h2>\n\n\n\n

If you are in an administrative assistant position, you may have experience with corporate event planning.<\/p>\n\n\n\n

For those that don’t have much experience with this type of planning, there are a couple of things you can do. Utilizing this guide will help you be more prepared and organized for any bump along the trip. <\/p>\n\n\n\n

Be sure to check out our blog for more articles with tips and information that will help you stand out in the workplace!  <\/p>\n","protected":false},"excerpt":{"rendered":"

There are more than 130,000 event planners in the United States that can help you plan an event for work. When corporate events come up, there are many details to take care of and it can become overwhelming. If you are unable to get an event planner, or just need extra help, there are a […]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[8],"tags":[],"_links":{"self":[{"href":"https:\/\/www.atyourbusiness.com\/blog\/wp-json\/wp\/v2\/posts\/5883"}],"collection":[{"href":"https:\/\/www.atyourbusiness.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.atyourbusiness.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.atyourbusiness.com\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.atyourbusiness.com\/blog\/wp-json\/wp\/v2\/comments?post=5883"}],"version-history":[{"count":1,"href":"https:\/\/www.atyourbusiness.com\/blog\/wp-json\/wp\/v2\/posts\/5883\/revisions"}],"predecessor-version":[{"id":5885,"href":"https:\/\/www.atyourbusiness.com\/blog\/wp-json\/wp\/v2\/posts\/5883\/revisions\/5885"}],"wp:attachment":[{"href":"https:\/\/www.atyourbusiness.com\/blog\/wp-json\/wp\/v2\/media?parent=5883"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.atyourbusiness.com\/blog\/wp-json\/wp\/v2\/categories?post=5883"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.atyourbusiness.com\/blog\/wp-json\/wp\/v2\/tags?post=5883"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}