[Your Name]
[Company Name]
[Address]
[City, State, Zip]
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[Date of Letter]
[Recipient's Name]
[Title]
[Company Name]
[Address]
[City, State, Zip]
Dear [Recipient's name],
We would like to inform you that [Company] will be closing on [Date]. Unfortunately, our [Company] will not be placing anymore orders with your [Company]. Over the next ninety days we will be going over all our accounting records and paying off all our outstanding invoices.
If we have an outstanding balance with your [Company], we will contact you immediately to confirm the amount that we owe and arrange a payment schedule.
We would like to thank you for your past business and it was truly a pleasure working with you and your team at [Company]. Please do not hesitate to call if you have any questions or concerns or if there is anything at all that we can do to help you through this difficult transition.
Best wishes,
[Sign here]
[Your Name, Title]
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