Sample Coronavirus Letter To Employees From Employer

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5 Coronavirus Protection & Safety Tips

1. Use personal protection equipment including gloves and masks.

2. Provide and expand curbside pickup and delivery service.

3. Provide designated times, immediate following cleaning, for high risk customers to shop.

4. Establish procedures at your entrance and within the store to make sure of compliance with safe physical distancing guidelines.

5. Highest risk employees should be assigned work that has the lowest risk to exposure.

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Coronavirus Employee Letter

[Company]
[Address]
[City], [State] [Zip Code]

May 16, 2024

Subject: Coronavirus

Dear Employee:

Our company has been monitoring developments with COVID-19 (2019 Novel Coronavirus). When responding to an infectious disease, our company closely follows the recommendations made by our state and county health department. We also monitor and follow guidance from the Centers for Disease Control and Prevention plus the World Health Organization.

About Coronavirus

Coronaviruses is a virus that can cause respiratory problems. Symptoms include fever, cough and difficulty breathing. The virus is spread similar to the flu by coughing and sneezing. Symptoms may appear between 2 to 14 days after exposure.

What Is The Company Doing

Our staff is taking necessary steps to prepare for the potential spread of Coronavirus. Prevention is a priority. Cleaning and disinfecting surfaces that are frequently touched is important. All staff must follow strict procedures for frequent and thorough cleaning and disinfecting.

The company has taken these steps outlined in our emergency plan:

Maintenance & Cleaning staff has begun wiping down all surfaces that are frequent points of contact. Staff will be using disinfectant and germicidal wipes more frequently each day. Wiping down handrails and stanchions is already a part of daily duties when employees are cleaning. These steps are in addition to responding quickly to clean up notices and biohazards plus the regular cleaning process.

Purchasing staff has made sure that current inventories are adequately stocked. This includes soaps and disinfectants, hand wipes and sanitizers, plus face masks for positions that require them.

Customer & Employee Communication

Posters published by public health departments are currently being distributed to management for display in public view. These posters outline information and tips about how to prevent the flu, including coronavirus, from spreading.

Personal hygiene posters will also be displayed at employee work locations including break rooms and restrooms. Employee education and training based on current CDC and local health department recommendations will continue.

Additional Steps That We Are Taking Now

Designated employees will work from home until further notice

Travel and events are restricted for at least the next 3 weeks

What can I do to stay healthy

The current risk from this virus is considered low. Follow the same precautions recommended for avoiding colds and flu. If you believe that you may have been exposed to coronavirus, consult with your doctor or health care provider as soon as possible.

More About Coronavirus Prevention

Do not come into work if you are sick

Use soap and water to wash hands frequently

Cover your cough or sneeze

Clean and disinfect surfaces frequently

Avoid close contact with anyone who has flu symptoms

You should know that the company will continue to monitor this situation. Our first priority is the safety and health of everyone. We will update employees with any new information that becomes available.

Please do not hesitate to contact me with any questions.

Sincerely,

[First Name] [Last Name]
[Title / Position]
[000-000-0000]
[email@domain.com]

Edit & Print

Thursday, May 16, 2024

Small Business Assistant

FAQ

Where can I find OSHA templates for employees exposed to COVID-19

Do employees need a letter, due to Coronavirus, when travelling

Today's Coronavirus Risk Level

Risk depends on characteristics of the virus, including how well it spreads between people; the severity of resulting illness; and the medical or other measures available to control the impact of the virus (for example, vaccines or medications that can treat the illness) and the relative success of these. In the absence of vaccine or treatment medications, nonpharmaceutical interventions become the most important response strategy. These are community interventions that can reduce the impact of disease.

The risk from COVID-19 to Americans can be broken down into risk of exposure versus risk of serious illness and death.

Risk of exposure:

The immediate risk of being exposed to this virus is still low for most Americans, but as the outbreak expands, that risk will increase. Cases of COVID-19 and instances of community spread are being reported in a growing number of states.

People in places where ongoing community spread of the virus that causes COVID-19 has been reported are at elevated risk of exposure, with the level of risk dependent on the location.

Healthcare workers caring for patients with COVID-19 are at elevated risk of exposure.

Close contacts of persons with COVID-19 also are at elevated risk of exposure.

Travelers returning from affected international locations where community spread is occurring also are at elevated risk of exposure, with level of risk dependent on where they traveled.

Risk of Severe Illness:

Early information out of China, where COVID-19 first started, shows that some people are at higher risk of getting very sick from this illness. This includes:

Older adults, with risk increasing by age.

People who have serious chronic medical conditions like:

Heart disease
Diabetes
Lung disease

cdc.gov/coronavirus/

Number Of Coronavirus Cases

COVID-19 Tips: How Should You Respond To Coronavirus At The Office

(1) Businesses are not expected to screen or identify cases of Covid-19.

(2) Review and update your company's emergency plans.

(3) Follow the directions and recommendations made by your state and local health departments.

(4) Do not use perfect attendance incentives.

(5) Identify critical jobs. Plan and train for other staff to cover those jobs.

(6) Determine how many employees absent will disrupt service and business.

(7) Establish policies and procedures for those that become sick at work. This should include keeping people that are sick separate, from people that are not sick, until they can leave.

(8) Have procedures to clean frequently touched surfaces on a regular schedule.

(9) Provide disposable wipes so that surfaces (i.e. cash registers, keyboards, desks) can be wiped down before and after using each time.

(10) Health officials are not recommending the use of masks or gloves by those that are not sick.

(11) Be flexible, whenever possible, so that employees can stay at home to take care of family that is sick.

(12) An employee being absent from work for medical reasons should not result in any disciplinary action.

Free Coronavirus Posters For Work

Download and print workplace posters provided by the CDC. Then put the posters in common areas such as the employee break room or restrooms. This will help encourage coronavirus prevention strategies to avoid spreading germs and staying at home when employees are sick.

What Do You Need To Know About Coronavirus