Sample Letter to Request Payment of an Outstanding Invoice

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Request Payment of Invoice

Outstanding invoices can hinder any business operation beyond just cash flow. Higher inventory levels, valuable employee time and extra work are all a result when past due collections are necessary. To increase efficiency, establish clear 30 day payment terms. Send this simple letter for any invoices that goes beyond your company's payment terms. Modify this template to demand payment from each of your accounts with outstanding invoices more than 30, 60, 90 or 120 days past due. Remember an important rule of thumb. The longer an invoice is past due then the less likely the full amount is to be successfully collected.

Goals At Your Business

Make it a goal now to bring all active accounts with past due invoices to current terms within the next 3 months or less!

Blank Invoice

Payment Due
Invoice # 1086
Amount: $548.22

March 24th, 2025

Wind Right, Inc.
Attn: John Smith
1234 Main Street
Anywhere, ST 00000

Dear John:

Please reference our Invoice #1086 for $548.32 which is now 10 days past due as of March 24th, 2025.

I need you to pay this invoice promptly based on our agreed payment terms of 30 days from delivery and invoicing. If payment terms are not followed regularly by your company then we may have to revoke our payment agreement and establish new terms with payment due upon receipt of all goods delivered. If you have a question about our invoice or payment terms then feel free to contact me at anytime convenient.

Please disregard this notice if you've recently made payment.

We appreciate your business!

Sincerely,

Mandy Devon
Office Manager
At Your Business
(612) 458-9573
mandy@email.com

Enclosure: Invoice #1086

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