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Contract Termination Sample Letter


Small Business Assistant

Advice About Canceling a Contract

A letter for canceling a contract is a formal declaration of your intent to end all business relations with another party that you have previously entered into an agreement or contract with. Below is the proper format and tone that should be used when writing a letter to cancel a contract or agreement.

  1. When writting a Letter of Cancelation of Contract try to keep the tone professional and to the point.
  2. Give an example of why you are canceling the contract specifically.
  3. Always state when you would like the service to end as well as not to automatically renew any annual contracts.
  4. Show in the letter that you are following the stated contracts guidelines for contract cancellation.
  5. Thank the counter party for their service and wish them well. You may need their services in the future.






Contract Termination Template




Contract Termination Letter


John Williams
1234 Main Street
Arlington, TX 76010

December 1, 2010

Mr. Jack Johnson
Vice President
Johnson Delivery Service
25 South Street
Fort Worth, TX 76052


Dear Mr. Johnson,

This letter is being written to confirm that as of tomorrow 12/02/2010, I will no longer need to use Johnson Delivery Service. I have been pleased with our prior relationship and it is my wish that we part on good terms, I have decided to use another delivery service due to their ability to serve me sooner in the morning.

My contract agreement with Johnson Delivery Service for the calendar year expires 12/31/2010. Please use this letter as our notice not to renew that contract. This is outside the standard 20 days notice required by the contract that I signed. Please feel free to contact me with any additional issues you may have regarding this contract termination letter.


Best Wishes,


John Williams





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Cancellation of Contract Template




Contract Cancellation Letter

[Your Name]
[Company Name]
[Address]
[City, State, Zip]


[Date of Letter]

[Recipient's Name]
[Company Name]
[Address]
[City, State, Zip]

Dear [Recipient's Name],

I am writing you today to cancel our contract that is dated [xx/xx/xxxx] for the sale of the following items: [Describe the items that you are cancelling the contract for]

Our contract is being cancelled for the following reasons: [State in detail why the contract is being cancelled]

Cancellation of the above referenced contract is effective immediately for violating the terms and conditions that were stated in our contract as stated above. Please call me at the phone number found above if you have any questions regarding this contract cancellation.

Best regards,

[Sign here]

[Type Name]





Word

PDF







Breach of Contract Template




Breach of Contract Letter

[Your Name]
[Company Name]
[Address]
[City, State, Zip]


[Date of Letter]

[Recipient's Name]
[Company Name]
[Address]
[City, State, Zip]

Dear [Recipient's Name],

I am hereby giving you notice that I am canceling my contract with you that is dated [xx/xx/xxxx] for the sale of the following items: [List out in detail the items that are included in the contract.]

You breached our contract on [xx/xx/xxxx] in the following way. [Specifically describe the terms that breached the contract.]

Due to this breach of contract as clearly stated above I am cancelling my entire contract with you effective immediately for the delivery of the above stated items on [xx/xx/xxxx] and for any future deliveries.

Please call me as soon as possible at the number found above to make arrangements to pick up the defective items that were delivered on [xx/xx/xxxx].

Best regards,

[Sign here]

[Type Name]





Word

PDF