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Letter To Employees About Coronavirus

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<div align="center">
[Company] 
[Address] 
[City], [State] [Zip Code] 
</div>
 
<div align="right"> October 25, 2025</div>
 
Subject: Coronavirus
 
Dear Employee:
 
Our company has been monitoring developments with COVID-19 (2019 Novel Coronavirus). When responding to an infectious disease, our company closely follows the recommendations made by our state and county health department. We also monitor and follow guidance from the Centers for Disease Control and Prevention plus the World Health Organization.
 
About Coronavirus
 
Coronaviruses is a virus that can cause respiratory problems. Symptoms include fever, cough and difficulty breathing. The virus is spread similar to the flu by coughing and sneezing. 
Symptoms may appear between 2 to 14 days after exposure.
 
What Is The Company Doing
 
Our staff is taking necessary steps to prepare for the potential spread of Coronavirus. Prevention is a priority. Cleaning and disinfecting surfaces that are frequently touched is important. All staff must follow strict procedures for frequent and thorough cleaning and disinfecting.
 
The company has taken these steps outlined in our emergency plan:
 
Maintenance & Cleaning staff has begun wiping down all surfaces that are frequent points of contact. Staff will be using disinfectant and germicidal wipes more frequently each day. Wiping down handrails and stanchions is already a part of daily duties when employees are cleaning. These steps are in addition to responding quickly to clean up notices and biohazards plus the regular cleaning process.
 
Purchasing staff has made sure that current inventories are adequately stocked. This includes soaps and disinfectants, hand wipes and sanitizers, plus face masks for positions that require them.
 
Customer & Employee Communication
 
Posters published by public health departments are currently being distributed to management for display in public view. These posters outline information and tips about how to prevent the flu, including coronavirus, from spreading. 
 
Personal hygiene posters will also be 
displayed at employee work locations including break rooms and restrooms. Employee education and training based on 
current CDC and local health department recommendations will continue.
 
Additional Steps That We Are Taking Now
 
<ol>
<li>Designated employees will work from home until further notice</li> 
<li>Travel and events are restricted for at least the next 3 weeks</li>
</ol>
What can I do to stay healthy
 
The current risk from this virus is considered low. Follow the same precautions recommended for avoiding colds and flu. If you believe that you may have been exposed to coronavirus, consult with your doctor or health care provider as soon as possible.
 
More About Coronavirus Prevention
 
<ul>
<li>Do not come into work if you are sick</li> 
<li>Use soap and water to wash hands frequently</li> 
<li>Cover your cough or sneeze</li> 
<li>Clean and disinfect surfaces frequently</li> 
<li>Avoid close contact with anyone who has flu symptoms</li> 
</ul>
You should know that the company will continue to monitor this situation. Our first priority is the safety and health of everyone. We will update employees with any new information that becomes available.
 
Please do not hesitate to contact me with any questions.
 
Sincerely,
 
[First Name] [Last Name] 
[Title / Position] 
[000-000-0000] 
[email@domain.com]