How can you ensure your documents are correctly shredded?
Document shredding mistakes occur more often than you might think. After all, we’re only human – and not all of us are experts in document destruction.
It’s for this reason that it’s imperative your document destruction provider and documents destruction services are experts. If not, it’s not just your reputation that’s at risk – there’s a good chance you’re putting sensitive information in the wrong hands.
Keep reading if you want to be certain you’re shredding business documents properly. We’re sharing the five most common shredding mistakes people make and how to avoid them.
1. Shredding Confidential Documents
Papers that contain confidential information should be shredded to prevent identity theft and other types of fraud. To avoid these mistakes, it is important to only shred documents that contain confidential information.
If you are unsure whether a document contains sensitive information, it is better to err on the side of caution and shred it. A good rule of thumb is to shred any document that contains confidential information that you would not want to be made public.
2. Not Shredding Often Enough
Not shredding often enough is a widespread mistake. This can be because people forget to shred or think they don’t need to because they have a small pile.
However, even a small pile can be a risk if it contains sensitive information. If you don’t shred often, sensitive information can build up and become a target for identity thieves.
To avoid this, set a regular schedule for shredding. Once a week or once a month put all your documents into a shredding bin and then into your office’s cross-cut shredder machine.
This way, you’ll be shredded before you can even accumulate a pile.
3. Not Using a Cross-cut Shredder
Cross-cut shredders provide better security because they cut the paper in multiple directions, making it more difficult to piece it together.
Additionally, cross-cut shredders can shred credit cards and CDs, which regular shredders cannot. To avoid this mistake, be sure to use a cross-cut shredder for all of your shredding needs.
4. Not Disposing of Shredded Material Properly and Securely
Common document shredding mistakes can include incorrect disposal of shredded materials. If you throw shredded paper in the trash, recycle it, or even in the compost, it can be put back together.
Most people don’t realize that shredded paper can be put back together if it’s not disposed of. The best way to avoid this mistake is to either incinerate the shredded paper or put it in a sealed container before disposing of it.
5. Not Using a Reliable Shredding Service
A common document shredding mistake is not using a reliable shredding service. This can lead to your confidential information being leaked or falling into the wrong hands.
To avoid this, use a reputable, certified shredding provider with a good reputation. Also, get a few quotes from different companies to compare prices and services.
Document Shredding Mistakes and How to Avoid Them
Document shredding mistakes are prevalent and happen more often than you think. They include: not shredding often enough, not shredding properly, and not destroying the shredded paper.
To avoid these mistakes, shred documents regularly, use a cross-cut shredder, and invest in a paper shredder with a paper destruction feature.
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