Are you searching for something to do that’s both fun and friendly? A new survey from event planning software company Hylah shows that many Americans consider planning an event the most fun thing to do.
If you’re seeking to plan a fun get-together outdoors, you’ll want to write down these important things that you should never forget. Event planning can sometimes be stressful, but with this guide, planning an outdoor event will be much simpler.
Keep reading to learn more!
1. Budget For Your Outdoor Event
When planning an event, always factor in the cost of permits and insurance. Be sure to include the cost of chairs, tables, and other rentals. Never forget to budget for food and drinks.
Be sure to account for any entertainment costs. Don’t forget to factor in the cost of clean-up and disposal. You must also plan certain needs such as outdoor restrooms. Check these luxury restroom trailers linked here so your guests will be comfortable.
By taking all of these factors into account, you can be sure that your outdoor event will be a success!
2. Assess the Weather
Always check the forecast beforehand and plan accordingly. If rain is in the forecast, have a backup plan ready to go. Have plenty of sunscreen and bug spray on hand, as well as hats and sunglasses if the sun is expected to be out in full force.
Be prepared for any unexpected weather changes and have a contingency plan in place.
3. Check the Location
Choose a location that is accessible for all of your guests. If you have guests coming from out of town, you will want to choose a location that is easy to find and close to public transportation.
Make sure you have adequate lighting and signage. You don’t want your guests to get lost or have trouble finding your event.
4. Monitor Supplies
One of the most important things to forget when planning an outdoor event is to forget the supplies. Make sure to bring enough chairs, tables, and umbrellas for your guests.
Other things you should never forget when planning an event are the food and drinks. Make sure to have enough for everyone, and don’t forget the plates, utensils, and cups!
5. The Guest List
Always make sure to invite enough people to cover all the activities you have planned. Send invitations early so your guests have time to RSVP and plan accordingly. You need to make sure you have a limit on the number of people you invite.
Always follow up with guests after the event to thank them for their attendance.
Keep Your Guests Comfortable
Outdoor events can be a ton of fun, but it’s important to keep your guests comfortable. Make sure to have plenty of hydration stations set up so people can stay cool. This will help them enjoy the event and make it more likely that they’ll come back next time.
Interested in learning more? Then be sure to explore our blog for all of the answers to your question!
