As stressful as moving can be, it’s also exciting! With a little bit of preparation and know-how, you can plan a seamless transition.
Is your company moving from one office to another? Whether you’re upgrading to the penthouse or moving into a bigger space, there are a few things to keep in mind when moving computer equipment.
Grab your label maker and let’s cover five tips for transporting valuable equipment without damage or worry.
1. Ask IT Experts
Although computer equipment itself is valuable, there’s nothing more valuable than the precious data stored on it. Before you unplug a single thing for your office move, have your IT team backup all your files and data.
Before you shut down the system, inform all staff so that they can save all necessary information.
It’s best to let IT specialists unplug all of your computer equipment. They might do so in a certain order that guarantees data isn’t lost and everything is shut down properly. They’ll also keep the cords and cables neat and organized to make unpacking easier.
2. Keep Cords and Cables Organized
Time is money in business. When moving from one office to another, the last thing you want is to lose precious time.
In order to get your office back up and running as soon as possible, keep all of the cords and cables for your computer equipment organized. As one item is unplugged, carefully and neatly gather the cord and secure it.
If possible, label the cords and keep them with the piece of equipment they belong to. When you arrive in your new space, set-up will be quick and easy.
3. Use Custom Packing Materials
Your computer and IT equipment need special packing material to ensure it safely makes it from point A to point B. Wrapping bubble wrap around these fragile items simply won’t cut it.
Customized boxes and foam padding will prevent sensitive equipment from rattling or shaking during the moving process. This prevents internal components from getting damaged.
A quality service like Inner City Moving & Storage Company will offer a variety of packing materials and their expertise on the best way to handle and transport your sensitive equipment.
4. Label All Equipment
Labeling boxes and equipment during an office move doesn’t just help you stay organized. It can actually prevent your computer equipment from getting damaged.
Failing to label boxes means staff and movers will have to handle, open, close, and shift boxes several times as they hunt for specific items. Cut down on the number of times your sensitive equipment is jostled and moved around by labeling everything.
Computer equipment will be placed in the right area of the office the first time, preventing unnecessary handling.
5. Get Insurance
Did you know that you can actually insure your office equipment? This offers added protection and peace of mind during your office move.
There are two ways to insure your office equipment – either through an insurance company or through the moving company you hire. While moving companies aren’t permitted to sell insurance, they are required to offer valuation options.
Valuation is the amount of money the moving company will claim responsibility for if your goods are lost or damaged while in their possession. It’s important to discuss these options with the company you hire prior to moving day.
Keep Your Computer Equipment Safe
Moving day is here and it’s time to say “hello” to your new office! But before you set up your cubicle, you need to unbox and organize your computer equipment.
These helpful tips will guarantee your sensitive equipment and important data survive the move unscathed.
Need tips for choosing the best office space for your company’s needs? Interested in the latest computer equipment and software?
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