Are you looking for new talent? A recruitment process flowchart can simplify things and eliminate the headache of hiring.
By creating a flowchart, you have a visual representation of the hiring process. You’ll know who does what and at which stage. It’s a useful reminder that removes inefficiencies and miscommunication.
For a guide on understanding recruitment process flowcharts and how to use them, read on.
Understanding the Recruitment Process
When looking to fill job vacancies or hire new staff, there’s a lot to consider. First, you need to figure out what you need and what resources it will take to find the right person.
It isn’t as easy as throwing money at your HR manager and expecting suitable talent to show up at your door. Here’s a definitive guide to the four steps of the recruitment process.
What Organized Recruitment Entails
You want a full list of duties, expectations, training requirements, and other factors. These will include figuring out the pay range and which department they’ll work in.
Once you’ve figured that out, you need to find the candidates. This requires putting together comprehensive job listings on various sources. Online and physical avenues are both worth utilizing.
You’ll want enough exposure to guarantee a good batch of candidates. That said, you don’t want a flood of unsuitable applicants. For this reason, an organized plan is essential.
Next, you need to receive the applications in an efficient way. Someone needs to get assigned to collect them and make sure they arrive on the right desks. The final step is to screen and review them using established criteria.
This entire process can get derailed, especially when dealing with international hiring. Check out this article for details on how to deal with that.
Why You Need a Recruitment Process Flowchart
Being able to pinpoint these necessary steps, and identify the system and how it ties into the whole, is invaluable. Everyone involved in the recruitment and hiring decisions will know their roles.
The department or company head will set up a recruitment plan for use when necessary. The flow chart will then highlight simple decision-making into yes and no strands, creating clarity. This clarity is important because, at every one of the 4-steps above, something could go wrong.
The flow chart can be easily made using online templates with Microsoft Word. Alternatively, photo-visual editing software like Photoshop can also work. Free templates are available for almost any software you choose to use.
That said, it’s important to understand how a recruitment flow chart works. Doing that will help you to avoid making the whole process a nightmare.
An Example of How It Works
It will be useful to highlight an example of how a recruitment flowchart can help. First, a company or department head decides on an overall recruitment plan.
This highlights what the company looks for, needs, and is willing to offer in compensation. Determining these needs is step 1 of the recruitment process mentioned earlier. It will include job requirements, expectations, salary, and other considerations.
These criteria get updated regularly but serve as a standard playbook. Reviewers and interviewers will refer back to them throughout the flowchart.
A Multi-Leader Flow
A Department Director then decides the company needs to recruit. This is usually based on a specific need felt in that department. A Deputy Director then decides whether a new hire can fit into the company or if anyone needs to get moved around.
If the Deputy agrees that a new hire would work and be an asset, the decision moves to a General Manager. In smaller companies, this decision might fall on the owner. In such a case, the roles of the other leaders could also get shrunk or even skipped over.
The General Manager will make their decision with a larger company strategy in mind. The reason you’d set up a recruitment flow like this is to make sure multiple levels of leadership all agree. This makes sure that the local department wants and can fit new recruits in.
It also makes sure that any decision to recruit has the support of upper management. Without an organized flow like this, premature recruitment might occur without corporate support. Those new hires could end up being redundant or unsuitable for the company’s larger goals.
A GM making decisions without consulting local managers could also saddle departments with hires they don’t need. Miscommunications create inefficiencies which lead to wasted time, money, resources, and stress.
Everyone Has a Job
After the leaders have all said yes, the manager overseeing the new hires takes over. Using the initial recruitment criteria, they decide what to look for. They then make comprehensive job listings and post them to the appropriate channels.
An HR department can also do this step, either alone or with the manager. It is important to clarify the flow and who does what. For example, the manager decides on the qualifications and drafts the initial listings.
Then HR makes any revisions, with the manager’s approval, and handles the publishing and resume collecting. All promising candidates will get recommended to the department head for further review. It will be their job to examine the recommended candidates and choose a shortlist.
This shortlist is then passed on to the Deputy Director or Manager. If they agree with the list, they can narrow it down to who will get hired. The final selection will get passed to a GM or owner for confirmation if required.
If that step isn’t necessary, the manager can confirm the recruitment themselves. They can then contact the applicant to give them the good news, either directly or through HR. In this way, the whole process becomes smooth and hassle-free.
The Benefits of a Recruitment Process Flowchart
The long and short of it is that a recruitment process flowchart cuts down on the stress and difficulty of hiring. It lets you decide who does what and in what order. The most important thing a flowchart does is tell you what the next step is and why.
A recruitment process flowchart is a visual representation of your company’s SOP when it comes to hiring. It eliminates inefficiencies and miscommunication and makes sure every important voice gets heard. For more articles and advice on improving business efficiency, take a look at our site.
