Successful businesses are constantly improving their workplace productivity. Click here to discover exactly how to increase productivity at work.
A 2014 study found that 89% of employees say that they feel they waste time at work every single day.
If this is happening to you, don’t worry. We’ve compiled some of the best ways that you can increase productivity at work.
If you’re a manager overseeing employees, these are ideas you can share with your team.
Check them out below!
Minimize Interruptions as Much as Possible
It’s inevitable that a coworker will pop into your office throughout the day. But did you know that even small interruptions like this have been found to lead to a drop in productivity?
How can you minimize interruptions in your day?
- Set open office hours when you are available for chats or meetings
- Keep your door closed
- Work from another office or even from home for time-sensitive projects
These are just a few ideas. Think about your specific working situation and what would work best for you.
Impose Deadlines on Yourself
Do you view stress as a bad thing? Well, it’s not always the case.
A manageable amount of self-imposed stress can help you focus and meet your goals. Perhaps you have a large project you need to get done. Take a look at the project as a whole and break it up into smaller pieces.
Then write those down. You’ll find that these more reachable deadlines will be motivating to you.
This idea also works great if you don’t have a specific deadline from upper management. Setting a self-imposed deadline will keep you on track and will please your boss as well.
Implement the Two-Minute Rule
One popular idea to increase productivity at work is called the two-minute rule. Here’s the idea.
It’s common to have a long list of to do’s every day. Throughout the day, you’ll probably add even more things to it.
Well, take a second to examine your list. If there is a task that can be done in two minutes or less, do it right then. Get it over with!
You’ll find that getting it taken care of immediately will shorten your to-do list and perhaps even take less time than having to go back and revisit it later in the day.
Another Way to Increase Productivity at Work: Take Breaks
You’re probably thinking this sounds backward. How can taking breaks improve your productivity?
Well, one study found that taking small breaks during long tasks can actually help you have a more constant level of performance. On the other hand, if you don’t take breaks, you’ll find that your performance level decreases over time.
Taking breaks will help your mind relax and allow you to refocus when you get back to your project.
Utilize a Virtual Receptionist
Are you a business owner or in upper management? Often, these roles come with too many phone calls and not enough time to answer all of them.
If you’re in this situation, a virtual receptionist could be exactly what you need! What exactly is a virtual receptionist?
They will answer every call in your business name, just like an in-house receptionist would.
Then, if you are available, they will transfer the call directly to you. If you’re busy and unable to talk, they will simply take a message and then send it to you immediately.
Having this virtual receptionist means that your customers get the care they need, even if you aren’t always available to take their calls. How great!
If you want more information about virtual receptionists, click to learn more here.
Turn off Your Notifications
Have you ever been working on a project or in the middle of an important meeting and your phone keeps going off? Do you have the urge to check it and can’t stop yourself?
This behavior can negatively impact your workday. That’s why one of the best things you could do to increase productivity at work is to turn off your notifications.
This also applies to your email notifications at work. It might seem hard, but turn them off!
Instead, schedule a time every day when you will go through your inbox and reply to your messages.
And then if someone really needs to get a hold of you, they can call or send you an urgent message through your company’s chat platform.
Too many times, people are working on something important and a non-time sensitive email notification pops up. They then click on it and get sucked into a 15-minute reply when this time could have spent much more effectively on their current task.
Also, decide to only check your cell phone during set breaks or lunchtime. During these times, you can catch up on texts and social media notifications. This way, you can better focus throughout the rest of the day without distractions from your personal life.
Say No to Meetings
Guess what? The average employee spends more than 31 hours every month in unproductive meetings.
Take a second and think about your hourly pay and how much money your company may be losing because of unnecessary meetings.
While this definitely affects your business’ bottom line, it also gets in the way of you finishing the tasks you have on your plate. Think of all the work you could get done in those 31 wasted hours each month.
One way to avoid this issue is to spend less time in meetings by simply saying no. Before scheduling or accepting your next meeting invitation, take a minute to think about it first.
Could you accomplish the goal of the meeting through an email, a quick phone call, or 5-minute visit to a co-worker’s office? If so, do this instead. Would a virtual meeting work? These are often more effective as well.
Try implementing this into your daily schedule and it will start to spread throughout your company’s culture. It may take some time, but it will definitely be worth it.
Now that you’ve read these ways to increase productivity at work, try them out!
Pick your favorite ones and implement them today.
Have questions? Feel free to contact us anytime.
Or check out our business blog for more tips and tricks.